Last updated: 09 December 2025

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The Pink Circle Foundation (“Foundation”, “we”, “our”, or “us”)
Registered under Telangana Societies Registration Act, 2001 – Regd. No. 700/2019
Registered under Sections 12A & 80G of the Income Tax Act, 1961
Website: https://www.thepinkcirclefoundation.org/
Email: thepinkcirclefoundation@gmail.com
Phone: +91 72889 38941
Address: SN 41, Sainik Nagar, Ramakrishna Puram, Secunderabad, Telangana – 500056, India

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We are committed to safeguarding the privacy and personal data of all individuals (“you”, “your”) who visit our Website, engage with our programs, donate, volunteer, subscribe or interact with us in any way.

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This Privacy Policy explains how we collect, use, store, process and protect your personal data in compliance with applicable Indian laws including the Information Technology Act, 2000, its IT (Reasonable Security Practices and Procedures) Rules, 2011, and the principles of the Digital Personal Data Protection Act, 2023 (DPDP Act).

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By accessing our Website or providing us any personal information, you consent to the practices described in this Policy.

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1. Information We Collect

 

We collect the following types of information:

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1.1 Personal Information Provided by You

This includes information that you voluntarily share with us, such as:
 

• Name, email address, phone number

• Postal address

• Date of birth, gender (if voluntarily provided)

• Donation data: amount, payment mode, PAN, address (required for 80G receipts)

• KYC documents (only when legally required or for donor verification)

• Volunteer/beneficiary application details

• Any communications, messages, or queries submitted to us
   

1.2 Automatically Collected Information

When you visit our Website, we may automatically collect:
 

• IP address

• Browser type and device information

• Pages visited, time spent, referral links

• Cookies or similar tracking technologies

This data helps us improve performance, security, and user experience.
 

1.3 Information from Third Parties

We may obtain certain data from:

• Payment gateways

• Event registration platforms

• Social media platforms (if you interact with us there)

All such data collection is subject to the policies of the respective platforms.
 

2. Why We Collect Your Information

We use your information for the following lawful purposes:
 

2.1 To Process Donations & Issue Receipts
 

• To acknowledge payments

• To issue 80G tax exemption certificates

• To maintain statutory financial records
   

2.2 To Communicate With You
 

• Responding to queries

• Providing updates about programs, events, campaigns

• Sending newsletters (only with your consent)
   

2.3 For Program Delivery
 

• Managing volunteer enrollments

• Maintaining beneficiary records

• Coordinating training, events, and activities
   

2.4 For Compliance & Legal Obligations
 

• Verifying donor identity where mandatory

• Preventing fraud or misuse

• Maintaining audit and statutory reports
   

2.5 For Improving Website & Services
 

• Analytics

• UX improvements

• Ensuring security and preventing cyber threats
   

3. Legal Basis for Processing (as per DPDP Act Principles)

We process your data under one or more of the following grounds:
 

• Consent (when voluntarily provided for donations, subscriptions, or queries)

• Legal obligation (tax laws, record-keeping)

• Public interest / legitimate NGO activity

• Contractual necessity (volunteer/beneficiary agreements)
   

You have the right to withdraw consent at any time, subject to legal or contractual restrictions.
 

4. Cookies & Tracking Technologies

Our Website may use cookies to:
 

• Improve site functionality

• Remember your preferences

• Provide customized content

• Collect analytics
   

You may disable cookies via your browser, but some features may not work properly.
 

5. Sharing & Disclosure of Information

We do not sell, rent, or trade your personal information.
 

We may share your data only with:
 

5.1 Service Providers

For operational purposes, such as:
 

• Payment gateways

• Cloud storage providers

• Newsletter services

• Website analytics tools
   

These providers are obligated to protect your data.
 

5.2 Legal & Regulatory Authorities
 

We may disclose information when required to:
 

• Comply with Indian laws

• Respond to legal processes or government requests

• Maintain audit and tax compliance
   

5.3 Internal Teams
 

Employees, volunteers, or trustees strictly on a need-to-know basis.
 

6. Data Storage & Security

We implement appropriate administrative, technical, and physical measures to protect your data, including:
 

• Secure servers

• Password-protected systems

• Restricted access protocols

• Encryption by third-party processors where applicable
   

While we strive for complete protection, no method of data transmission or storage is 100% secure.
 

7. Data Retention

Your data is retained only for as long as necessary to:
 

• Fulfill the purpose for which it was collected

• Comply with legal and audit requirements (e.g., 80G documentation)
   

After this period, data may be securely deleted or anonymized.
 

8. Your Rights

Under applicable Indian laws (including the DPDP Act principles), you have the following rights:
 

• Right to Access your personal data

• Right to Correction of inaccurate or incomplete information

• Right to Withdraw Consent

• Right to Erasure, where legally permissible

• Right to Raise Grievances
   

To exercise your rights, contact us at thepinkcirclefoundation@gmail.com
 

9. Children’s Privacy

Our Website is not intended for children under 13 years of age.
We do not knowingly collect personal information from minors without parental or guardian consent.

If you believe a minor has provided information without consent, please notify us.
 

10. Third-Party Links

Our Website may contain links to external websites.

We are not responsible for:
 

• Their privacy practices

• Their content

• Their data protection standards
   

Users should review the privacy policies of external sites before using them.
 

11. International Data Transfers

If any data is stored or processed outside India by third-party service providers, we ensure that such transfers occur only to jurisdictions with adequate data protection measures, aligned with Indian legal requirements.
 

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.
The latest version will always be available on our Website with the updated date.

Your continued use of the Website constitutes acceptance of any revised Policy.
 

13. Contact & Grievance Redressal

For any queries, concerns, or complaints regarding this Privacy Policy or data handling practices, please contact:

The Pink Circle Foundation
SN 41, Sainik Nagar, Ramakrishna Puram, Secunderabad, Telangana – 500056, India
Email: thepinkcirclefoundation@gmail.com
Phone: +91 72889 38941
 

We will respond in accordance with applicable legal timelines.